Cleaning Invoice Template - Free Download for Cleaning Services
Download free cleaning invoice templates for house cleaning, commercial cleaning, and janitorial services. Includes fields for labor, supplies, and recurring services. Available in Word, Excel, and PDF formats.
Professional cleaning invoices help you get paid promptly and track services provided to each client. Our templates include fields for labor hours, cleaning supplies, special services, and recurring cleaning schedules.
Whether you run a house cleaning business, commercial janitorial service, or offer deep cleaning and move-out services, these templates have everything you need to bill clients professionally.
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What to Include on a Cleaning Invoice
Cleaning invoices need clear information about services performed, frequency, and property details.
Property and client information
Include cleaning date, property address, and client name. For commercial cleaning, note the business name and building location. Include property type (apartment, house, office, retail) and square footage for your records. This helps track pricing and service history.
Service description
Be specific about what cleaning services you performed. List areas cleaned (bedrooms, bathrooms, kitchen, common areas), type of cleaning (standard, deep clean, move-out), and any special requests. Instead of just "cleaning service," write "Standard cleaning: 3 bedrooms, 2 bathrooms, kitchen, living areas."
Labor and cleaning time
Show hours worked and your rate, or use flat rates per service. Many residential cleaners charge flat rates by home size and cleaning type. Commercial cleaners often bill hourly or have monthly contracts. If you have multiple cleaners on a job, break down labor by person or show total crew hours.
Cleaning supplies and materials
List any supplies provided and charged separately. Most cleaning businesses include basic supplies in their service rate, but charge extra for specialty products, carpet cleaning solutions, or client-requested eco-friendly products. If supplies are included, you can note "Supplies included" so clients understand the value.
Special services and add-ons
List additional services beyond standard cleaning. Common add-ons include inside oven cleaning, inside refrigerator, window washing, carpet cleaning, or organizing services. Show these separately with clear pricing so clients can choose which extras they want.
Frequency and recurring schedules
If this is a recurring service, note the cleaning frequency (weekly, bi-weekly, monthly). Reference any cleaning contracts or package rates. Many cleaning businesses offer discounts for regular weekly or bi-weekly service versus one-time cleanings.
Travel or trip charges
Some cleaning businesses charge travel fees for properties outside their normal service area or for single cleanings that require special trips. Note any minimum service charges that apply.
Discounts and promotions
Show any discounts applied - first-time customer discounts, referral credits, or package rates. Being transparent about savings helps with customer retention and referrals.
Download Free Cleaning Invoice Template
Download our cleaning invoice template designed for house cleaning, commercial cleaning, and janitorial services. Includes all the fields you need for labor, supplies, and recurring services.
Download in your preferred format:
What's included:
- Your cleaning business information
- Client and property details
- Service date and description
- Labor hours or flat rate options
- Supplies and materials section
- Special services and add-ons
- Subtotal, tax, and total calculations
- Payment terms and scheduling notes
- Clean, professional design
Excel version includes automatic calculations for hours, rates, add-ons, and totals.
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Get started free →How to Fill Out Your Cleaning Invoice
Follow these steps to create professional cleaning invoices
Add your cleaning business details
Include business name, address, phone, and email. Add your business license number if required in your area. Many cleaning businesses include their logo and tagline like 'Trusted cleaning since 2020' to build brand recognition.
Enter property and client information
Add client name, property address cleaned, and billing address if different. Include invoice number (many cleaning businesses use 'CLIENT-001' or date-based formats), cleaning date, and service type. For commercial clients, note the business name and contact person.
List services and pricing
Detail the cleaning services performed. Use flat rates for standard cleanings by home size, or show hourly rates with hours worked. List any add-on services like oven cleaning, windows, or carpet treatment separately. Include supply charges if applicable.
Calculate totals and payment terms
Add subtotal, sales tax if your state requires it for cleaning services, and total amount due. Specify payment terms (Due Upon Completion is standard for house cleaning, Net 15 for commercial) and accepted payment methods. Many cleaners collect payment immediately after service.
Cleaning Invoicing Tips
Invoice immediately after cleaning
Give clients their invoice right after completing the cleaning or send it the same day. For recurring clients, you can invoice monthly for all services that month. Immediate invoicing improves payment speed, especially for one-time cleanings.
Use recurring invoices for regular clients
Set up automatic recurring invoices for weekly, bi-weekly, or monthly cleaning clients. This saves time and ensures you never miss billing a service. Most regular cleaning clients appreciate consistent monthly billing rather than individual service invoices.
Be clear about what's included
Specify exactly what your standard cleaning includes versus add-on services. This prevents misunderstandings. For example, note if window washing, inside appliances, or organizing are extra charges. Clear service descriptions reduce complaints and improve satisfaction.
Offer package rates for regular service
Many cleaning businesses charge less for regular weekly or bi-weekly service than for one-time cleanings. Show package savings on invoices - "Bi-weekly rate: $120 (save $30 vs. one-time rate)." This encourages customers to sign up for regular service.
Track special requests and preferences
Note client preferences in your system - eco-friendly products only, avoid certain rooms, pet considerations, key location. Reference these on invoices when relevant. This personal touch improves customer retention.
Document pre-cleaning condition
For move-out cleanings or first-time deep cleans, take before photos. This protects you if clients dispute the condition or work performed. Photos also showcase your work quality for marketing.
Stop Creating Invoices After Every Cleaning Job
Use our invoicing software to manage all your cleaning clients, set up automatic recurring invoices, and track your cleaning schedule. Accept payments online and get paid faster.
Frequently Asked Questions
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Contact UsShould cleaning services charge sales tax?
Sales tax rules vary by state. Some states don't tax residential cleaning services but do tax commercial janitorial work. Other states tax all cleaning services. Some states tax cleaning supplies separately from labor. Check with your state's department of revenue for specific rules on cleaning services.
What payment terms should cleaning businesses use?
How should I price cleaning services?
Should I charge more for deep cleaning versus standard cleaning?
How do I invoice recurring cleaning clients?
What should I do about clients who aren't home for payment?
Should I charge extra for supplies?