Electrician Invoice Template - Free Download for Electrical Contractors
Download free electrician invoice templates for residential and commercial electrical work. Includes fields for labor, materials, permits, and service calls. Available in Word, Excel, and PDF formats.
Professional electrician invoices help you get paid on time and maintain accurate job records. Our templates include fields for labor hours, materials costs, permit fees, and emergency service charges.
Whether you handle residential rewiring, commercial installations, or emergency service calls, these templates have everything you need to bill clients clearly and professionally.
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What to Include on an Electrician Invoice
Electrician invoices need specific details to clearly show work performed and ensure customers understand their charges.
Job site information
Include service date, job address, and type of work performed (installation, repair, inspection, emergency service). Note whether it's residential or commercial work. Include permit numbers if applicable for the job.
Labor charges
Break down labor by electrician and apprentice rates if you have helpers on the job. Include hours worked, hourly rate, and total labor cost. Show regular hours versus overtime or emergency rates. Many electricians charge higher rates for after-hours, weekend, or emergency calls.
Materials and supplies
List all materials used with detailed descriptions, quantities, unit costs, and totals. Be specific with wire gauge and type, breaker amperage and brand, fixture models. Instead of "outlet," write "15A GFCI outlet, weather-resistant." This prevents disputes and shows exactly what the customer paid for.
Service call and diagnostic fees
Include trip charges or diagnostic fees. Many electricians charge a flat service call fee that covers the first hour or troubleshooting time, then bill hourly for repair work.
Permit and inspection fees
List permit costs required for the work. Most electrical installations need permits and inspections. Show these as separate line items so customers see these are government fees, not your markup.
Equipment rental
If you rent specialized equipment like lifts, trenchers, or cable pullers for the job, include these costs. Note the rental period and daily rate.
Code compliance notes
Reference relevant electrical codes met, especially for major installations. Noting 'Installed per NEC 2023' or mentioning specific code sections shows professionalism and can help during inspections.
Warranty information
Specify warranty periods for your labor and note manufacturer warranties on materials. Most electricians offer 1-year labor warranties. Electrical fixtures and panels often have manufacturer warranties.
Download Free Electrician Invoice Template
Download our electrician invoice template designed for residential and commercial electrical work. Includes all the fields you need for labor, materials, permits, and service calls.
Download in your preferred format:
What's included:
- Your business and license information
- Customer and job site details
- Labor breakdown with rates
- Materials and supplies section
- Permit and inspection fees
- Service call charges
- Subtotal, tax, and total calculations
- Payment terms and warranty details
- Professional layout
Excel version includes automatic calculations for line items, subtotals, tax, and totals.
Managing multiple electrical projects? Our invoice generator lets you track job progress, save material costs, see outstanding invoices at a glance.
Get started free →How to Fill Out Your Electrician Invoice
Follow these steps to create professional electrician invoices
Add your business details
Include business name, electrical contractor license number, address, phone, and email. Your license number may be legally required on invoices in most states. If you're bonded and insured, many electricians add that information too.
Enter job information
Add customer name, job site address, and contact details. Include invoice number, service date, and job description. Many electricians use numbering like "ELEC-001" or "CUSTOMER-JOB-001" to track invoices by job or customer.
List labor and materials
Break down labor with hours and rates for each person on the job. List all materials with part numbers, descriptions, and costs. Include permit fees, equipment rental, or other job costs. Be detailed with materials - customers appreciate knowing exactly what was installed.
Calculate totals and set payment terms
Add subtotal, sales tax (check your state rules on taxing labor versus materials), and total amount due. Specify when payment is due and accepted payment methods. Many electricians use 'Due on Completion' for service calls and 'Net 15' or 'Net 30' for larger projects.
Electrician Invoicing Tips
Invoice immediately after job completion
Send invoices the same day you finish the work. For service calls, hand the customer their invoice before leaving. Immediate invoicing leads to faster payment and fewer follow-ups.
Be detailed with materials
Don't just write "wire" or "breaker." Specify "50 ft 12/2 Romex NM-B" or "Square D 20A AFCI breaker." Detailed descriptions prevent questions about what you installed and justify your material costs.
Separate permits and inspection fees
Always show permit fees as separate line items. Customers sometimes question electrical costs, and showing permits separately makes it clear these are required government fees, not your charges.
Track emergency and after-hours rates clearly
If you charge higher rates for emergency calls, evenings, or weekends, show this clearly. Write "Emergency service (after-hours rate)" so customers understand why the rate is different from regular work.
Stop Writing Invoices by Hand
Use our invoicing software to track all electrical jobs, save customer information, and manage project invoices. Access everything from your phone while on job sites.
Frequently Asked Questions
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Contact UsDo I need my electrical license number on invoices?
Most states require licensed electricians to include their license number on invoices. Some jurisdictions also require bond and insurance information. Check your state's contractor licensing board requirements. Including your license number builds customer trust and shows you're properly licensed.
Should I charge sales tax on electrical work?
How do I bill for service calls versus project work?
What payment terms should electricians use?
Should I include photos with my electrical invoice?
How detailed should I be about code compliance?