Plumbing Invoice Template - Free Download for Plumbers
Download free plumbing invoice templates for plumbing services, repairs, and installations. Includes fields for labor, parts, service calls, and emergency rates. Available in Word, Excel, and PDF formats.
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What to Include on a Plumbing Invoice
Plumbing invoices need specific information to clearly communicate service costs and ensure timely payment.
Service call information
Include service call date, service address, and service type (repair, installation, maintenance, emergency). Note arrival time and completion time, especially for emergency calls where time-based rates apply.
Labor charges
Break down labor by type of work performed. Include hours worked, hourly rate, and total labor cost. Specify regular hours versus emergency or after-hours rates. List diagnostic time separately if applicable.
Parts and materials
List all parts used with part numbers, descriptions, quantities, unit costs, and totals. Be specific - "3/4-inch copper elbow fitting" instead of just "fitting." Include make and model for major components like water heaters or fixtures."
Service call fees
Include trip charges or service call fees if applicable. Many plumbers charge a base service call fee that covers the first hour or diagnostic work, then bill hourly for additional time.
Emergency rates
If the service call was after hours, weekends, or holidays, clearly note emergency rates. Show the difference between regular and emergency rates so clients understand the pricing.
Warranty information
Note warranty periods for labor and parts. Many plumbers offer warranties on installation work and parts typically come with manufacturer warranties.
Download Free Plumbing Invoice Template
Download our plumbing invoice template designed for plumbing services and repairs. Includes all the fields you need for labor, parts, service calls, and emergency rates.
Download in your preferred format:
What's included:
- Your business and information
- Customer and service address details
- Labor, parts, and service call sections
- Emergency rates and trip charges
- Subtotal, tax, and total calculations
- Payment terms and warranty information
- Professional design
Excel version includes automatic calculations for line items, subtotals, and totals.
Managing multiple projects? Our invoice generator lets you track invoices by project, save material lists, and see which clients have outstanding balances.
Get started free →How to Fill Out Your Plumbing Invoice
A professional plumbing invoice should include these essential elements to ensure you get paid on time
Add your business details
Include business name, plumber license number, address, phone, and email at the top. Your license number is important and may be legally required in your state.
Enter service call information
Add customer name, service address, and contact details. Include a unique invoice number, service date, and arrival/completion times. Many plumbers use formats like SERVICE-001 or CUSTOMER-JOB-001.
List labor, parts, and charges
Break down labor by type of work with hours and rates. List all parts with descriptions, quantities, and costs. Add service call fees, trip charges, emergency rates, and any other charges.
Calculate totals and payment terms
Add subtotal, applicable taxes, and total amount due. Specify when payment is due (Due on Completion, Net 7, Net 15) and what payment methods you accept.
Plumbing Invoicing Tips
Invoice immediately after completing service
Give customers their invoice before you leave the job site or send it the same day. Immediate invoicing leads to faster payment, especially for service calls and repairs.
Be clear about parts and labor
List parts separately from labor so customers can see the breakdown. Include part numbers for major components. This transparency helps customers understand what they're paying for and reduces disputes.
Specify service call and emergency fees upfront
Make sure customers understand service call fees and emergency rates before starting work. Reference these agreed-upon rates on your invoice to avoid payment issues.
Keep detailed service records
SSave every invoice, note what work was performed, and track which customers have recurring issues. This helps with warranty claims and shows patterns that might indicate larger plumbing problems.
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Frequently Asked Questions
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Contact UsDo I need a plumber license number on my invoice?
Most states require licensed plumbers to include their license number on all invoices and estimates. Check your state's plumbing licensing requirements. Including your license number builds trust and shows you're properly licensed.
Should I charge sales tax on plumbing services?
How do I bill for emergency plumbing calls?
What payment terms should plumbers use?
Should I include warranty information on invoices?